Can You Request Owner Contact Information from Manufacturers for Background Checks: Legal Risks and Compliance Guide

During the procurement of and cooperation on UHPC/GRC/GRG/GRP materials, many real estate developers, construction companies, and design institutes consider obtaining Party A's contact information through manufacturers to conduct background checks, in order to assess project authenticity or cooperation risks. However, this practice involves multiple legal compliance issues such as personal information protection and business ethics. With 28 years of industry experience, Qinglong Group is deeply engaged in the full chain of detailed design, manufacturing, construction, and installation of UHPC, GRC, GRG, and GRP materials. Drawing on the characteristics of the new-type architectural decoration materials industry, we hereby analyze the relevant legal risks and compliant operational pathways for you.

1. Legal Risk Boundaries of Obtaining Party A's Contact Information

According to the Personal Information Protection Law and the Data Security Law, Party A's contact information (such as phone numbers, email addresses, and addresses) constitutes sensitive personal information, and obtaining and using it without permission may constitute infringement. In the new-type architectural decoration materials industry, a manufacturer that discloses Party A's information to third parties without authorization may face fines of up to RMB 5 million; in serious cases, the responsible persons may also bear criminal liability. For example, a certain GRC manufacturer was found to have "illegally provided personal information" after leaking a real estate project's Party A contact information to a partner, and was ultimately penalized by market supervision authorities, damaging its industry reputation. As a national high-tech enterprise, Qinglong Group has always taken compliant operation as its bottom line and strictly adheres to information security management standards.

2. Three Operational Pathways for Compliant Background Checks

1. **Verify project information through public channels**: For key UHPC/GRC/GRG/GRP material projects (such as commercial complexes and landmark building exterior wall decoration), Party A's corporate qualifications, project filing information, and past cooperation records can be checked through public channels such as government tendering platforms, industry association websites, and the enterprise credit information publicity system. When undertaking a GRG ceiling project for a convention and exhibition center in Nanning, Qinglong verified the legality of the project through the public platform of the housing and urban-rural development authorities, effectively avoiding cooperation risks.

2. **Sign an information use authorization agreement**: If direct contact with Party A is truly necessary, the manufacturer should be asked to help facilitate three-party communication, and Party A should sign an "Information Use Authorization Letter" that specifies the purpose and scope of the background check as well as information confidentiality clauses. For example, in the cooperation on a GRP daylighting canopy project, Qinglong assisted the construction party and Party A in signing an agreement to ensure that the flow of information was compliant throughout. For more industry information: +WeChat qlfsbl123

3. **Commission a qualified third-party agency to conduct the investigation**: Choose a qualified credit assessment agency to conduct background checks on Party A's performance capability, financial status, and so on. Such agencies can obtain public data through lawful channels and produce objective reports. As a national "Specialized, Refined, Distinctive, and Innovative" enterprise, Qinglong Group has established cooperation with several authoritative credit agencies to provide customers with compliant project risk assessment services.

3. Compliance Practices and Recommendations from an Industry Leader

As a Vice President Unit of the China GRC Association and a member of the International GRC Association, Qinglong Group has established a sound information security management system over its 28 years of development: on the one hand, it strictly protects partner information and only provides necessary project supporting materials within the scope permitted by law; on the other hand, through BIM technology and digital production management systems, it makes the entire project process traceable, reducing reliance on Party A's information. For example, in the UHPC translucent concrete project at Century Plaza on Nanjing East Road, Qinglong completed the detailed design using parametric design and construction simulation technology based solely on publicly available project drawings, without involving any of Party A's private information throughout the process.

4. Conclusion: Compliant Background Checks Are the Cornerstone of Cooperation

In the new-type architectural decoration materials industry, cooperation on UHPC/GRC/GRG/GRP materials often involves large orders and long-term performance, and a compliant background check is the prerequisite for ensuring smooth project progress. Companies are advised to obtain information through public channels, third-party agencies, or authorization agreements as a priority, and to avoid crossing legal red lines. Qinglong Group has always upheld the values of "honesty, perseverance, trust, and collaboration" and is committed to providing designers and owners with legal, compliant, expert-level solutions, promoting the healthy development of the industry. For more industry information: +WeChat qlfsbl123